Step 1: Scheduling Presentations
Presentations must be scheduled at least 30 days in advance*.
Schedule Guidelines
*The UF COP Office of Continuing Pharmacy Education will make every effort to accredit presentations scheduled less than 30 days in advance, but accreditation cannot be guaranteed.
Each presenter must coordinate with his/her RSS Coordinator and/or the person assigned to oversee the RSS process at his/her institution to schedule presentation dates. When scheduling presentations, please keep in mind the following:
- Each offering/session is accredited for 1.0 contact hour, which is based real-time (i.e. 60 minutes = 1 contact hour).
- Per ACPE guidelines, no more than one RSS presentation session per UAN may occur on a given date. Two speakers may present on the same date only if the criteria below are met:
- The speakers are presenting a shared 1.0-hour presentation. OR….
- The speakers are presenting two distinct presentations that occur within the same 1.0-hour period and;
- Each presentation is of the same subject area (as defined by ACPE) and;
- The speakers will be presenting in the same precise location to the same audience.
- The CPE Office is unable to award CPE credit for partial attendance. Prior to (or at the beginning of) the presentation period, attendees should be made aware that they must stay for the entire 1.0-hour period to claim CPE credit.
What information needs to be provided?
When scheduling presentation dates, the presenter must provide his/her RSS coordinator with the following information:
- Speaker name(s)
- Speaker email address(es)
- Subject area (must be selected from the approved list)
- Presentation advisor name(s)
- Presentation advisor email address(es)
Schedule Changes
It is the responsibility of the presenter to notify his/her RSS activity coordinator at least 10 business days* in advance of any changes to the presentation schedule. This includes:
- Reschedulation
- Cancellation
- Change in speaker, subject area, and/or location.
Failure to provide advance notice of schedule changes may result in the inability to award CPE credit for the affected date(s).
*If 10 business days is not practicable (e.g. schedule changes that occur as a result of illness, severe weather, or other unforeseen circumstances), notice must be given as soon as practicable.
Step 2: Submit Disclosure Form & Curriculum Vitae
Due at least 30 days prior to the scheduled presentation.
Beginning 7/1/2024, Conflict of Interest (COI) Disclosure forms will only need to be completed once per RSS year (July 1st – June 30th). As our office receives presentation details from each RSS Coordinator, presenters and advisors will receive an email containing a personalized link to complete the form via DocuSign. During the completion of the disclosure form, the signer (i.e. presenter, advisor, coordinator, peer reviewer, etc.) will be required to attach his/her CV (Word docs and PDFs are supported). Please complete the form as soon as practicable. Presentation details (i.e. date, title) do not need to be finalized at the time of form submission.
If you have not received a link to complete the disclosure and CV upload form within 30 days of your presentation, please contact our office at ahc-cesupport@ufl.edu.
Step 3: Develop Presentation
The templates below contain the slides that are required for accreditation purposes. Use of the templates below is not required. To view the requirements for each slide, please see the slide checklist.
Step 4: Peer Review Presentation
Due at least 1 week prior to each scheduled presentation.
As an important contributor to our accredited education, we would like to enlist the help of RSS Activity Coordinators and presentation advisors to ensure that educational content is fair and balanced, and that any clinical content presented supports safe, effective patient care.
All RSS presentation session materials must be reviewed for valid clinical content prior to submission to the CPE Office. It is the responsibility of the presentation advisor* to complete the four-question online peer review document. It is the responsibility of the presenter to provide the online peer review form link below to his/her advisor*.
Missing peer review documentation may result in loss of accreditation for the presentation session.
*In the event that a presenter has multiple advisors, only one advisor is required to complete the online peer review document. However, the CPE Office encourages the additional advisor(s) to complete the online peer review document should time permit. In the event that the presenter does not have an advisor, it is then the responsibility of the RSS Activity Coordinator to complete the online peer review document. If the RSS Activity Coordinator does not have the appropriate clinical expertise to complete the review, the RSS Activity Coordinator should then contact the CPE Office via email to complete the review internally.
Step 5: Submit Presentation Materials
Due at least 1 week prior to each scheduled presentation.
At least 1 week prior to the scheduled presentation date, presenters must submit the final presentation to the CPE Office using the online submission form. It is the responsibility of the presenter to communicate any delays in submitting presentation materials to his/her RSS Activity Coordinator. Late submissions that have not been arranged by the CPE Office will be reviewed at the discretion of the CPE Office. Failure to arrange an alternate submission deadline with the CPE Office may result in loss of accreditation for the presentation session.
Information needed at the time of submission:
- Date of presentation
- Presenter name(s)
- Presenter email address(es)
- Advisor name(s)
- Advisor email address(es)
- Presentation slides
Upon review of presentation materials, presenters will be provided with any required edits or notified of approval. To reduce the number of required edits, presenters should review the slide checklist prior to submission.
The CPE Office understands that a presenter may be collecting additional research data up to his/her presentation date. While the inclusion of additional data is encouraged, please note that any edits that occur to the PowerPoint presentation after approval must be provided to the CPE Office as soon as practicable. We request that presenters review the slide checklist to ensure that the edits comply with ACPE guidelines. Any edits that do not comply with ACPE guidelines may result in loss of accreditation for the presentation session.
Step 6: Claim Continuing Pharmacy Education Credit
Due within 15 days after presentation.
Once the presentation has been approved, the presenter will receive an approval notification email containing the activity evaluation link. The presenter should work with his/her RSS Activity Coordinator to distribute the evaluation link to all attendees.
All attendees claiming CPE credit must complete the online activity evaluation within 15 days of presentation conclusion. After 15 days, the evaluation will be closed and CPE credit will be reported. It is the responsibility of the attendee to verify CPE credit has been posted to his/her CE Broker and/or CPE Monitor account. While our office makes every effort to rectify miskeyed license information, attendees must contact the CPE Office within 45 days of presentation conclusion to resolve any reporting errors (Credit Reporting Policy).
A presenter may claim CPE credit for his/her own presentation. To claim CPE credit, the presenter will complete the online evaluation to record his/her licensure information. For presenters, the online evaluation will not require responses to questions related to performance.
Evaluation feedback will be provided to the presenter(s) and his/her respective RSS Activity Coordinator within 15-21 days of the presentation conclusion.